REF NO: 2024/176/OCJ (X2 POSTS)
SALARY : R308 154 – R362 994 per annum (Level 07). The successful candidate will be required to sign
a performance agreement.
CENTRE : Western Cape Division of The High Court: Cape Town
REQUIREMENTS : Matric certificate with typing or Secretarial Diploma,1 – 3 years secretarial or Office assistant
experience, Short listed candidates will be required to pass a competency/typing test. A valid
driver’s license. An LLB Degree or a minimum of 20 modules completed towards an LLB, BA or
BComm Law or a Paralegal Qualification will serve as an added advantage and results must
accompany the application: Skills and Competencies: proficiency in English; Good
communication skills (verbal and written); Administration and organizational skills; Exceptional
interpersonal skills; Ability to meet strict deadlines and to work under pressure; Attention to
detail; Customer care service skills; Excellent typing skills; Confidentiality; Time management;
Computer literacy (MS Office); Research capabilities; Ability to provide support services to a
Judge in the office and in a court setting; Attend and provide support services to a Judge at
circuit courts around the Western Cape. All shortlisted candidates shall undertake a pre-entry
practical exercise as part of the assessment method to determine the candidate’s suitability
based on the post’s technical and general requirements.
DUTIES : Typing, arranging and diarize appointments. Meetings for official visits, make travel and
accommodation arrangements. Safeguarding of all case files and the endorsement of case files
with an order made by Judge. Perform digital recording of Court Proceedings on urgent court
cases after hours and ensure integrity of such recordings. Store, keep and file Court records
safely. Accompany the Judge to the Courts. Management of Judge’s vehicle, logbook and when
required, driving thereof. Compile data and prepare reports and documents for assigned Judges
as necessary, including expense reports, continuing legal hours, financial disclosure
statements, and case management. Arrange receptions for the Judge and his or her visitors
and attend to their needs. Management of Judges library and updating of loose leaf publications.
Execute legal Research as directed by the Judge and comply with prescripts, Departmental
Policies, Procedures and guidelines. Ensure annotation of relevant publications, codes, acts
and rules. Attend to and execute requests from the judiciary in connection with cases and case-
related matters, Exercise control over the management and safekeeping of case records. Deal
with the files in terms of the relevant codes and legislation. To ensure that he register/template
of the reserved judgment is updated and notifying the Statistics officer as well as the office of
the Judge President when a judgment has been handed down. To ensure that the transcribed
judgments from transcribers reach the Judges for approval and signature. To ensure that the
Heads of Arguments from various stakeholders are received filed and verified. Informing parties
involved via e-mail and or telephonically of time and date when reserved judgments will be
handed down, further notifying them on how the judgement will be handed down. To ensure that
the bench book of the Judge is prepared and files are in court before the court starts or before
Judge enters the court. To ensure that all cases are called and recorded as per court roll. Calling
the case number and the parties’ names on record before Judge can allow parties to start with
their matters. To ensure that the correct Oath or declaration is administered in court, when
required. To ensure that the exhibits are handled, controlled and noted professionally and
captured accordingly. To ensure that the correct order is endorsed on the file after it was granted
by Judge in court. To ensure that all the travel, accommodation arrangements are in order on
time, attend to sign the documents being signed prior approval. To ensure that the Judge’s
logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that
the car is booked for either maintenance and service, receive the pre-authorization for the
Judge’s vehicle. To remind the Judge of the invoices so that the submission of the S&T claims
can be processed. To ensure the submissions of Cell phone and 3G data claims for process
purposes. To ensure that the statistics tools are submitted to the Statistical Officer on or before
every Friday.
ENQUIRIES : Technical Enquiries: Mr R Wesso Tel No: (021) 480 2411
HR Related Enquires: Ms M Baker Tel No: (021) 469 4032
APPLICATIONS : Applications can be sent via email at Recruitment20@judiciary.org.za
NOTE : The Organisation will give preference to candidates in line with the Employment Equity goals.
APPLICATIONS : Free State Provincial Service Centre/Free State Division of the High Court: Quoting the
relevant reference number, direct your application to: The Provincial Head, Office of the Chief
Justice, Private Bag X20612, Bloemfontein, 9300 or hand deliver applications to the Free State
High Court, Corner President Brand and Fontein Street, Bloemfontein, 9301
Western Cape: Quoting the relevant reference number, direct your application to: The
Provincial Head, Office of the Chief Justice, Private Bag X14, Vlaeberg, 8018. Applications can
also be hand delivered to 30 Queen Victoria Street, Cape Town
KwaZulu Natal Provincial Service Centre/Pietermaritzburg/Durban: Quoting the relevant
reference number, direct your application to: The Head: Office of the Chief Justice, Private Bag
X 54314, Durban, 4000 or Application can also be hand delivered to Office of the Chief Justice,
Human Resource Management, 1st Floor, CNR Somtseu & Stalwart Simelane Streets, Durban,
4000.
CLOSING DATE : 08 November 2024
NOTE : All applications must be submitted on a New Z83 form, which can be downloaded on internet at
www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public
Service Department and should be accompanied by a recent comprehensive CV only;
contactable referees (telephone numbers and email addresses must be indicated). Please send
your documents in a PDF and put them in one folder. Only shortlisted candidates will be required
to submit certified copies of qualifications and other related documents on or before the day of
the interview following communication from Human Resources. Each application form must be
fully completed, duly signed and initialed on both pages by the applicant. The application must
indicate the correct job title, the office where the position is advertised and the reference number
as stated in the advert. Failure by the applicant to fully complete, sign and initial the application
form will lead to disqualification of the application during the selection process. Applications on
the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the South African
Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance
certificate from the country of origin (when shortlisted all non – SA Citizens will be required to
submit a copy of proof of South African permanent residence). Applications that do not comply
with the above-mentioned requirements will not be considered. Suitable candidates will be
subjected to a personnel suitability check (criminal record, financial checks, qualification
verification, citizenship checks, reference checks and employment verification).
Correspondence will be limited to short-listed candidates only. If you have not been contacted
within three (3) months after the closing date of this advertisement, please accept that your
application was unsuccessful. The Department reserves the right not to make any
appointment(s) to the advertised post(s). Applicants who do not comply with the above-
mentioned requirements, as well as applications received late, will not be considered. Failure
to submit all the requested documents will result in the application not being considered during
the selection process. All shortlisted candidates for Senior Management Service (SMS) posts
will be subjected to a technical competency exercise that intends to test relevant technical
elements of the job, the logistics of which will be communicated by the Department. Following
the interview and technical exercise, the selection committee will recommend candidates to
attend generic managerial competencies using the mandated Department of Public Service and
Administration (DPSA) SMS competency assessment tools. Applicants could be required to
provide consent for access to their social media accounts. One of the minimum entry
requirements to the Senior Management Service is the Nyukela Public Service SMS Pre-entry
Programme (certificate) which is an online course, endorsed by the National School of
Government (NSG). For more details on the pre-entry course visit:
https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme. The successful
candidate will be required to complete such prior to appointment. All successful candidates will
be expected to enter into an employment contract and a performance agreement within 3
months of appointment, as well as be required to undergo a security clearance three (3) months
after appointment. The Office the Chief Justice complies with the provisions of the Protection of
Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information
provided to us for the purpose of recruitment only and more specifically for the purpose of the
position/vacancy you have applied for. In the event that your application was unsuccessful, the
Office of the Chief Justice will retain your personal information for internal audit purposes as
required by policies. All the information requested now or during the process is required for
recruitment purposes. Failure to provide requested information will render your application null.