REF NO: PS3/2024/01
SALARY : R1 216 824 – R1 433 355 per annum (Level 13), (an all-inclusive salary package). The total
package includes 70% basic salary, a state contribution to the Government Employee Pension
Fund and flexible portion that may be structured in terms of the applicable guidelines. This
appointment is subject to the signing of an Annual Performance Agreement and obtaining a
security clearance.
CENTRE : Bloemfontein: Head Office
REQUIREMENTS : Relevant B Degree qualification in Built Environment or equivalent qualification as recognised
by SAQA. (NQF Level 7). Post Graduate Qualification will be an added advantage. Six (6) Years’ proven experience in Public Sector Management and/or related Management experience in the
delivery and oversight of Infrastructure programmes as well as 5 Years Middle Management
Experience. Valid Code B/EB Driver’s license. Pre-entry certificate for the Senior Management
Services to be submitted prior to appointment. Recommendations: Desirable: Certificate Course
in infrastructure Delivery Management and Registration with relevant Professional
Council/Board. Strong conceptual and formulation skills; strong leadership skills with specific
reference to the ability to display thought leadership and co-ordination of complex applications;
strong interpersonal skills; excellent verbal and written communication skills; outstanding
planning, organisational and people management skills; computer literacy; a highly developed
interpretative and conceptualisation/ formulation ability; the ability to render advice and
guidance in an objective and dedicated manner; The ability to multi-task, deal with ambiguity
and manage under rapidly changing and pressurised circumstances; the ability to persuade and
influence; the ability to lead and direct teams of professionals and service providers and ability
to deal with complex situations. Knowledge of 178 PFMA/Division of Revenue Act /
Treasury/Regulations/Practice Notes /Instructions Circulars, Departmental Supply Chain
Management Policies, Procedures Delegations. Promotion of Access to Information Act of
2000. Promotion of Administrative Justice Act 2000. Government Immovable Asset
Management Act 2007. South African Schools Act of 1996, Regulations and Guidelines,
National Archives and Records Service Act1996. Public Service Act of 1994 and Regulations.
Experience and in-depth knowledge of Infrastructure Delivery Management System. Experience
and knowledge of capital commitments scheduling, dealing within frastructure financial
compliance and auditing. Experience in major programme and project management.
Understanding and knowledge of Framework for Infrastructure Delivery and Procurement
Management. Experience and knowledge of development and implementation of operations
and maintenance strategies. Specific knowledge of water and sanitation strategies and
technologies. Understanding of the District Development Model. Knowledge in the development
of Infrastructure Programme Management Plan and management of Implementing Agents.
DUTIES : Medium Term Expenditure Budget, Annual Budget, Adjustment Budget, Infrastructure
Programme Management Plan, Construction Procurement Strategy and Infrastructure
Programme Implementation Plan. Direct Infrastructure strategic objectives/briefs. Direct
Medium Term, Annual and Adjustment Budget. Prepare and direct bids for performance grants
in collaboration with the Directorate Infrastructure Planning & Property Management. Direct and
approve Infrastructure Programme Management Plans. Direct and approve the procurement
strategy providing value for money to inform the Infrastructure Programme Management Plan.
Sign off on inputs provided for the preparation of the Infrastructure Programme Implementation
Plan by Implementing Agent[s]. Review and sign-off Infrastructure Programme Implementation
Plans. Review and recommend signing of Signed Service Delivery Agreement. Capital and
Maintenance Project Implementation and Oversight. Participate on various Supply Chain
Management Committee (if appointed). Sign-off Project Execution Plans. Sign-off scope and/or
cost variations. Consult Districts and Schools during initiation and commissioning phases. Direct
regular project site meetings and visits. Direct implementation of commissioning plans. Finalise
and approve all infrastructure monitoring reports (performance reports). Direct updating of
Project/Programme Management systems. Direct Post Project and Post Occupancy
Evaluations. Manage feedback learning generated in terms of the application of approved
norms and standards. Direct and manage social facilitation where applicable. Monitor and report
on EPWP targets. Management of the infrastructure budget as Infrastructure Programme
Manager for assigned projects. Use of funds in terms of contracts issued effectively, efficiently
and in compliance with Public Finance Management Act. Review and approve cost and scope
variations. Review and approve Task and Work Orders. Authorise invoices certified by
Implementing Agents. Direct updating of financial documentation and records. Direct
preparation of financial reports. Management of maintenance works. Direct the development of
criteria for maintenance projects. Direct the development and updating of the maintenance
system. Manage Departmental funding for maintenance. Enforce adherence by Districts and
Schools to maintenance criteria and guidelines. Direct the completion of maintenance plans for
all projects. Manage the identification of needs for framework contracts and submit for
procurement. Manage and direct the use of contractors [Task or Batch Orders] in terms of
framework contracts. Manage the maintenance call centre. Monitor effective functioning of the
call centre. Direct the orientation of Users in terms of maintenance. Strategic management of
the Directorate in terms of setting of the visionary and strategic direction, participating in
strategic planning, evaluate performance against agreed performance indicators, monitor and
report progress and ensure compliance to service delivery imperative and legal prescripts. Align
Directorate core business and strategic objectives to that of the Department. Provide clarity to
professionals and support staff to understand their roles and responsibilities. Effective and
efficient resources management. Undertake planning for future human resources needs.
Maintain discipline. Manage performance and development of employees. Undertake human
resources and other related administrative functions. Establish and maintain effective and
efficient communication arrangements. Develop and manage the operational plan. Plan and
allocate work. Develop and implement processes to promote control of work. Serve on
transversal task teams as required. Implement quality control of work delivered by employees.
ENQUIRIES : ADV Malakoane Tel No: (051) 404 8203/8576
APPLICATIONS : Please submit your application, quoting the relevant reference number on your Z83 application
as well as on the envelope to: The Director: Human Resource Administration, Department of
Education, Bloemfontein, 9300. (Old Saambou Building, Ground Floor, corner Charlotte Maxeke
and Aliwal Street – Box at Security and or Private Bag X20565, Bloemfontein, 9300) or e-mail
to: erecruitment@fseducation.gov.za Regarding e-mailed applications: Applications must be
submitted as a Single document/One Attachment to the e-mail address specified for each
position. (Kindly note that e-mailed applications and attachments should not exceed 15MB). It
remains the candidate’s responsibility to ensure that their application is successfully submitted.
CLOSING DATE : 08 November 2024
NOT
E : It is the intention to promote representativity in the Department through the filling of these
posts. The candidature of applicants from designated groups especially in respect of
people with disabilities will receive preference. Applicants must apply using the NEW Z83
form which can be downloaded at http://www.dpsa.gov.za/dpsa2g/vacancies.asp. From 1
January 2021 should an application be received using the incorrect application form for
employment (Z83), it will not be considered. Please ensure to complete ALL fields on the new
Z83 application form. A recent comprehensive, detailed Curriculum Vitae (CV) containing, inter
alia, a complete chronological record of training, experience, competencies, and previous
employment record as well as the names and telephone numbers of three persons willing to act
as referees. Applicants are not required to submit copies of qualifications and other relevant
documents on application but must only submit the Z83 and curriculum vitae (Only shortlisted
candidates will be required to submit certified documents). All shortlisted candidates will be
subjected to personnel suitability checks on criminal records, citizenship verification, financial
records, qualification verification and applicants could be required to provide consent for access
to their social media accounts. Correspondence will be limited to shortlisted candidates only.
Separate applications must be submitted for every vacancy. N.B.: Please note that: Incomplete
and late applications will not be considered (applications posted, couriered, and received after
the closing date and those that do not comply with these instructions will not be considered).
The onus is on the applicants to ensure that their applications are posted, e-mailed or hand
delivered timeously. Failure to comply with the procedure outlined above, will lead to an
application being rejected. Applicants are requested to complete the new Z83 form properly
which must be authenticated by a signature and initialed on both pages and clearly quoting the
relevant REF NO number for each post applied for. Applicants are informed that applications,
copies of qualifications and CVs will not be returned; Applicants who terminated their services
with voluntary severance packages may not apply; salary progression on the salary scales is
subject to performance assessment; The FSDoE reserves the right not to fill advertised
positions. It is expected of candidates to be available for selection interviews on a date, time
and place determined by the Free State Department of Education. It is the applicants’
responsibility to have foreign qualifications evaluated by the South African Qualification
Authority (SAQA). Non-RSA residents/permanent residents will submit proof only when
shortlisted. Applicants are respectfully informed that if no notification of appointment is received
within 4 months of the closing date, they must accept that their application has been
unsuccessful. Please note it might be expected of short-listed applicants to complete a project.
Successful candidates on level 13 and higher must undergo a Competency test.
Introduction and general measures: NB: as of 1st July 2006, all new appointments in the public
service have to be part of the Government Employee Medical Scheme (GEMS) in order to
qualify for a Government Medical Subsidy. Correspondence will only be entered into with
shortlisted applicants. Entry level requirement for SMS posts: In terms of the Directive on
Human Resource Management and Development on Public Service Professionalisation Volume
1, a requirement for appointment into SMS posts is the successful completion of the Senior
Management Pre-Entry programme as endorsed by the National School of Government (NSG).
The Course is available at the NSG under the name Certificate for entry into SMS and the full
details can be obtained by following the below link: https:www.thensg.gov.za/training-
course/sms-pre-entryprogramme/. Certificate to be submitted prior to appointment.