REF NO: PS3/2024/03
SALARY : Grade A: R1 042 170 – R1 185 693 per annum, (all-inclusive annual salary package), (OSD) of
which 30% may be structured according to the individual’s needs. The department will
determine the salary notch based on years’ experience post professional registration.
CENTRE : Bloemfontein: Head Office
REQUIREMENTS : A University degree in Architecture and/or equivalent qualification as recognised by SAQA.
(NQF Level 7). Registered as a Professional Architect with the South African Council for
Architectural Profession (SACAP), Valid driver’s license, a minimum of 6 years’ experience post
qualification. Recommendations: Computer literacy and a Certificate in Infrastructure Delivery
Management System will be an added advantage.
DUITES : Be able to prepare the Procurement Strategy, Infrastructure Programme Management Plan
[IPMP] and updating of the plan. Prepare the infrastructure budget and Final Project List.
Prepare the Packages/Individual Project Briefs; presenting these to the Implementing Agent [IA]
– referred to as Project Plan v1. Manage the preparation of Packages/Individual Project Briefs
for projects that are not allocated to an Implementing Agent [IA]. Participate in the procurement
of Professional Service Providers and Contractors, including the preparation and approval of
Bid Specifications and evaluations of tenders as member of the Supply Chain Management
(SCM) Committees in Public Works and/or relevant SCM Committees of Alternative IAs and Provincial Department of Education. Manage adherence to Occupational Health and Safety and
Quality Assurance standards. Monitor the implementation of Programmes and Projects by the
Implementing Agents [IA] and the adherence to the Service Delivery Agreements. Manage
project implementation of projects that are not allocated to an implementing agent [IA]. Review
and sign-off on the Infrastructure Programme Implementation Plan [IPIP] as prepared by the
Implementing Agent [IA]. Review and recommend Variation Orders in terms of contract
management practice and financial implications in collaboration with professionals in the
Directorate Physical Resource Planning. Develop and Approve Project Stage reports & designs,
in accordance with strategic decision-making points as defined in the Provincial Infrastructure
Delivery Framework. [IDMS]. Manage the updating of projects/programmes documentation and
information and submit all built environment documentation to Deputy Director Finance. Manage
the interface between the end-user/community structures and Implementing Agent [IA]. Prepare
and submit progress reports [financial and non-financial indicators]. Assess departmental
projects that qualify for departmental funding assessed. Manage day-to-day, routine and
emergency maintenance projects funded by department. Provide guidance to the preparation
of maintenance plans. Monitor Section 21 allocations for maintenance. Coordinate and
participate in project commissioning, including sites visits. Collect and update NEIMS and EFMS
information [if applicable] in terms of Technical Conditions Assessments on completion of
projects. Manage and participate in Post Projects and Post Occupancy Evaluation exercises.
Provide feedback to Directorate Physical Resource Planning on functional and technical norms
and standards that should be updated from an architectural perspective. Participate in the
continuous improvement of best practice, standardise processes and procedures, software
applications and tools. Monitor and study the education sector, legal frameworks, standards
changes and policy framework. Update the Infrastructure comprehensive planning framework
of Department in terms of research findings, new technology and changes in the institutional
environment. Monitor expenditure on infrastructure projects within budgets.
ENQUIRIES : Mr Botsane Tel No: (051) 404 9292
APPLICATIONS : Please submit your application, quoting the relevant reference number on your Z83 application
as well as on the envelope to: The Director: Human Resource Administration, Department of
Education, Bloemfontein, 9300. (Old Saambou Building, Ground Floor, corner Charlotte Maxeke
and Aliwal Street – Box at Security and or Private Bag X20565, Bloemfontein, 9300) or e-mail
to: erecruitment@fseducation.gov.za Regarding e-mailed applications: Applications must be
submitted as a Single document/One Attachment to the e-mail address specified for each
position. (Kindly note that e-mailed applications and attachments should not exceed 15MB). It
remains the candidate’s responsibility to ensure that their application is successfully submitted.
CLOSING DATE : 08 November 2024
NOT
E : It is the intention to promote representativity in the Department through the filling of these
posts. The candidature of applicants from designated groups especially in respect of
people with disabilities will receive preference. Applicants must apply using the NEW Z83
form which can be downloaded at http://www.dpsa.gov.za/dpsa2g/vacancies.asp. From 1
January 2021 should an application be received using the incorrect application form for
employment (Z83), it will not be considered. Please ensure to complete ALL fields on the new
Z83 application form. A recent comprehensive, detailed Curriculum Vitae (CV) containing, inter
alia, a complete chronological record of training, experience, competencies, and previous
employment record as well as the names and telephone numbers of three persons willing to act
as referees. Applicants are not required to submit copies of qualifications and other relevant
documents on application but must only submit the Z83 and curriculum vitae (Only shortlisted
candidates will be required to submit certified documents). All shortlisted candidates will be
subjected to personnel suitability checks on criminal records, citizenship verification, financial
records, qualification verification and applicants could be required to provide consent for access
to their social media accounts. Correspondence will be limited to shortlisted candidates only.
Separate applications must be submitted for every vacancy. N.B.: Please note that: Incomplete
and late applications will not be considered (applications posted, couriered, and received after
the closing date and those that do not comply with these instructions will not be considered).
The onus is on the applicants to ensure that their applications are posted, e-mailed or hand
delivered timeously. Failure to comply with the procedure outlined above, will lead to an
application being rejected. Applicants are requested to complete the new Z83 form properly
which must be authenticated by a signature and initialed on both pages and clearly quoting the
relevant REF NO number for each post applied for. Applicants are informed that applications,
copies of qualifications and CVs will not be returned; Applicants who terminated their services
with voluntary severance packages may not apply; salary progression on the salary scales is
subject to performance assessment; The FSDoE reserves the right not to fill advertised
positions. It is expected of candidates to be available for selection interviews on a date, time
and place determined by the Free State Department of Education. It is the applicants’
responsibility to have foreign qualifications evaluated by the South African Qualification
Authority (SAQA). Non-RSA residents/permanent residents will submit proof only when
shortlisted. Applicants are respectfully informed that if no notification of appointment is received
within 4 months of the closing date, they must accept that their application has been
unsuccessful. Please note it might be expected of short-listed applicants to complete a project.
Successful candidates on level 13 and higher must undergo a Competency test.
Introduction and general measures: NB: as of 1st July 2006, all new appointments in the public
service have to be part of the Government Employee Medical Scheme (GEMS) in order to
qualify for a Government Medical Subsidy. Correspondence will only be entered into with
shortlisted applicants. Entry level requirement for SMS posts: In terms of the Directive on
Human Resource Management and Development on Public Service Professionalisation Volume
1, a requirement for appointment into SMS posts is the successful completion of the Senior
Management Pre-Entry programme as endorsed by the National School of Government (NSG).
The Course is available at the NSG under the name Certificate for entry into SMS and the full
details can be obtained by following the below link: https:www.thensg.gov.za/training-
course/sms-pre-entryprogramme/. Certificate to be submitted prior to appointment.