REF NO PS3/2024/08
SALARY : R444 036 – R532 602 per annum. (Level 09), (A basic salary)
CENTRE : Bloemfontein: Head Office
REQUIREMENTS : An applicable 3-year Diploma or equivalent qualification in Finance, Economics, Accounting or
Commerce. Minimum of 3 years’ post qualification experience in supervising and Valid Drivers license. Preference to candidates with relevant NQF Level 7 qualifications. Recommendations:
A certificate in infrastructure Delivery Management System will advantageous.
DUTIES : Extract relevant infrastructure project data from BAS and other relevant systems. Analyse
financial data of infrastructure projects. Validate credibility of financial data with all Programme
/ Project Managers. Assist with the preparation of the financial and performance reports as
required by National Departments and Provincial Treasury. Identify any variances of
infrastructure projects expenditure against budgets and cash flow projections to the Deputy
Director Finance. Make recommendations on roll-overs of infrastructure projects to the Deputy
Director. Update and manage financial commitments in line with approved budgets and cash
flow projections and the B5 Project list. Update B5 Project List and Budget [including budget
adjustments]. Validate that the Service Providers database is updated correctly by the Finance
section. Assist with the management of infrastructure spending in line with cash flow projections
to ensure no under or overspending on infrastructure budgets. Validate that Finance section
has updated BAS correctly in terms of projects, commitments, adjustments and spending
against budgets. Validate that no duplicate payments as made in terms of projects with a
Cession Agreement in terms of sub-contractors. Assist with construction procurement
processes. Prepare the issuing of Work orders or Task orders after SCM processes have been
completed. Assist with the capturing of invoices on LOGIS/BAS for payments after signed off
by delegated officials. Assist with the control of personnel costs within approved budgets. Assist
with the control of operational budgets. Make inputs to Deputy Director Finance in terms of the
Budgets and Financial Annual Statements for Infrastructure projects/programmes prepared in
line with GRAP and within time frames for the PFMA. Assist to manage adherence to financial
policies. Update the CIDB register in terms of itender system and registration of projects. Update
all financial files with the required financial documentation incompliance with Construction
Procurement System requirements, Auditor General Requirements and related
National/Provincial Treasury Instruction. Update the register of contracts while projects are
implemented. Original contracts will be kept by the Contract Management Section in SCM
and/or by the Implementing Agent. Provide all financial documents requested by Auditor
General Finance Section.
ENQUIRIES : Dr Monyane Tel No: (051) 404 9292
APPLICAT
IONS : Please submit your application, quoting the relevant reference number on your Z83 application
as well as on the envelope to: The Director: Human Resource Administration, Department of
Education, Bloemfontein, 9300. (Old Saambou Building, Ground Floor, corner Charlotte Maxeke
and Aliwal Street – Box at Security and or Private Bag X20565, Bloemfontein, 9300) or e-mail
to: erecruitment@fseducation.gov.za Regarding e-mailed applications: Applications must be
submitted as a Single document/One Attachment to the e-mail address specified for each
position. (Kindly note that e-mailed applications and attachments should not exceed 15MB). It
remains the candidate’s responsibility to ensure that their application is successfully submitted.
CLOSING DATE : 08 November 2024
NOTE : It is the intention to promote representativity in the Department through the filling of these
posts. The candidature of applicants from designated groups especially in respect of
people with disabilities will receive preference. Applicants must apply using the NEW Z83
form which can be downloaded at http://www.dpsa.gov.za/dpsa2g/vacancies.asp. From 1
January 2021 should an application be received using the incorrect application form for
employment (Z83), it will not be considered. Please ensure to complete ALL fields on the new
Z83 application form. A recent comprehensive, detailed Curriculum Vitae (CV) containing, inter
alia, a complete chronological record of training, experience, competencies, and previous
employment record as well as the names and telephone numbers of three persons willing to act
as referees. Applicants are not required to submit copies of qualifications and other relevant
documents on application but must only submit the Z83 and curriculum vitae (Only shortlisted
candidates will be required to submit certified documents). All shortlisted candidates will be
subjected to personnel suitability checks on criminal records, citizenship verification, financial
records, qualification verification and applicants could be required to provide consent for access
to their social media accounts. Correspondence will be limited to shortlisted candidates only.
Separate applications must be submitted for every vacancy. N.B.: Please note that: Incomplete
and late applications will not be considered (applications posted, couriered, and received after
the closing date and those that do not comply with these instructions will not be considered).
The onus is on the applicants to ensure that their applications are posted, e-mailed or hand
delivered timeously. Failure to comply with the procedure outlined above, will lead to an
application being rejected. Applicants are requested to complete the new Z83 form properly
which must be authenticated by a signature and initialed on both pages and clearly quoting the
relevant REF NO number for each post applied for. Applicants are informed that applications,
copies of qualifications and CVs will not be returned; Applicants who terminated their services
with voluntary severance packages may not apply; salary progression on the salary scales is
subject to performance assessment; The FSDoE reserves the right not to fill advertised
positions. It is expected of candidates to be available for selection interviews on a date, time
and place determined by the Free State Department of Education. It is the applicants’
responsibility to have foreign qualifications evaluated by the South African Qualification
Authority (SAQA). Non-RSA residents/permanent residents will submit proof only when
shortlisted. Applicants are respectfully informed that if no notification of appointment is received
within 4 months of the closing date, they must accept that their application has been
unsuccessful. Please note it might be expected of short-listed applicants to complete a project.
Successful candidates on level 13 and higher must undergo a Competency test.
Introduction and general measures: NB: as of 1st July 2006, all new appointments in the public
service have to be part of the Government Employee Medical Scheme (GEMS) in order to
qualify for a Government Medical Subsidy. Correspondence will only be entered into with
shortlisted applicants. Entry level requirement for SMS posts: In terms of the Directive on
Human Resource Management and Development on Public Service Professionalisation Volume
1, a requirement for appointment into SMS posts is the successful completion of the Senior
Management Pre-Entry programme as endorsed by the National School of Government (NSG).
The Course is available at the NSG under the name Certificate for entry into SMS and the full
details can be obtained by following the below link: https:www.thensg.gov.za/training-
course/sms-pre-entryprogramme/. Certificate to be submitted prior to appointment.